Summer Therapy Groups Interest Form
Step 1: Complete the Interest Form
Parents or guardians fill out the short Grow & Glow Summer Group Interest Form at the top of the page with basic information about their child, including:
- Child’s name and age
- Current participant with Encompass – Y or N
- Parent/guardian contact information – name(s), phone, email
- Preferred way to communicate – phone, email, text
- Interested groups – list to check
- Preferred payment method – Insurance or Private Pay. An up-to-date evaluation is required for insurance billing.
Step 2: Brief Screening Call (10–15 minutes)
After receiving your form, a team member will contact you to schedule a short call to:
- Learn more about your child’s needs
- Make sure the group is a good fit
- Answer any questions about the program
Step 3: Choose Payment Option
Families can participate using:
Insurance Billing
- If your child qualifies for speech, occupational, or mental health therapy, sessions may be billed to your plan.
- Copays or deductibles may apply depending on your coverage.
Private Pay
- $50 per group session/5-day groups $250/10-day groups $500
- Payment is due at the time of each session or in advance for the full group
Step 4: Complete Registration Forms
Once your child is confirmed for the group, you will receive a link to complete:
- Demographics
- Consent for treatment
- Group participation agreement
- Insurance information (if applicable)
Step 5: Secure Your Child’s Spot
Your child’s space in the group is confirmed once:
- All forms are completed, and
- The first session payment or insurance information
is on file.
Step 6: Start the Group!
Families will receive:
- Group start date and schedule
- Location or virtual link (if applicable)
- What to bring and what to expect guide before each week of group
Questions?
Please contact us for more information about Summer Therapy Groups: Grow & Glow or for help with registration.
Cancellation Policy
We understand that circumstances can change, and we aim to provide clarity regarding cancellations for our summer therapy group.
1. Cancellation Requests
- All cancellations must be submitted in writing via email.
2. Refund Eligibility
- Cancellations made more than 7 days prior to the start of the group are eligible for a full refund, minus a $50 administrative processing fee.
- Cancellations made 7 days or less prior to the start of the group are non-refundable, due to necessary preparations, staffing commitments, and program planning.
3. Transfers
- In some cases, you may be able to transfer your registration to another session or participant. Please contact us directly to discuss options.
4. Program Changes
- In the unlikely event that the program is canceled by us, registrants will receive a full refund.
Thank you for understanding that these policies are in place to ensure a safe, well-staffed, and effective therapy group experience for all participants.
